01Capture
Capture It Any Way
Snap a photo, upload a PDF, or forward the email — invoices get in however your suppliers send them.
Photo · PDF · Email
app.trytare.com/inventory-activity
Inventory Counts, Done 5x Faster
Stop closing the books at midnight with a clipboard. Tare turns inventory night into a quick walk-through — scan, weigh, or eyeball partials, and let the numbers roll up on their own.
- Turn any smartphone into a barcode scanner and count entire shelves in minutes, not hours.
- Weigh partially used bottles and containers with a Bluetooth scale for ounce-level accuracy.
- Every count updates in real time, so your whole team always sees the same numbers.
- Works on mobile and desktop, so managers can count on the floor and review in the office.
Everything You Need for Fast, Accurate Counts
From the walk-in to the back bar, every counting method is built in — so your team can use whatever is fastest for each item and trust the totals at the end.
Smart Barcode Scanning
Scan with your phone camera or a high-speed scanner with visual confirmation of every item.
Bluetooth Scale Integration
Track partially used bottles and containers by weight for precise, repeatable counts.
Visual Partial Measurement
No scale handy? Mark the fill level on the item image or use a percentage slider.
Real-Time Sync
Counts from every device merge instantly, so multiple counters can split up a storeroom.
Count Templates
Save your walk-through order and sections so weekly counts run the same way every time.
Low-Stock Alerts
Push and email alerts flag items before they run out, with restock amounts based on your history.
Variance Reporting
Compare expected usage from sales against actual counts to pinpoint where product is leaking.
POS Integration
Daily sales import automatically, keeping perpetual inventory accurate without manual entry.
AI Insights
Ask your Tare agent what changed since the last count instead of digging through reports.
BREAKTHRU BEVERAGE
INVOICE #882941
Dal Rae · Stockroom
JUN 12, 2026
Stag's Leap Cabernet Napa Valley 750ml
12 cs$378.00
Orin Swift Bordeaux Blend Papillon 750ml
6 cs$240.00
Gloria Ferrer Brut Sonoma 750ml
8 cs$312.00
Total$2,829.05
Position the document in view.
Flash
Filters
Shutter
Scan the invoice
Receiving report
Invoice Entry, Off Your Plate
Typing invoices into a spreadsheet is a shift nobody clocked in for. Tare reads them for you — snap a photo and every line item, price, and quantity is extracted automatically.
Your item costs stay current, your accounting stays clean, and you get your evenings back.
Invoice workflow
From paper stack to clean, usable data
However invoices reach your back door, Tare turns them into one organized, searchable, accounting-ready source of truth.
02Organize
A Searchable Archive
Every invoice is stored digitally and searchable by vendor, date, or item — no more filing cabinets.
Vendor · Date · Item
03Sync
Straight Into Accounting
Line-item details sync to QuickBooks automatically, coded and ready for your bookkeeper.
Coded · Ready to post
Stay Ahead of Price Creep
From sudden price hikes to slow drifts, you see cost changes as they happen — not at the end of the month when the damage is done.
- Invoice data flows into QuickBooks with your GL accounts mapped, keeping your books current without double entry.
- Your accountant gets clean, coded line items — and stops chasing you for missing paperwork.
- COGS reporting stays accurate because it's built from what you actually paid.
- One reliable hub for every dollar that walks in the back door.
Top Price Increases
Items with the largest price increases (last 90 days)
| Item Name | Current Price | Change | % Change |
|---|---|---|---|
| Beef Tenderloin | $18.50 | +$4.20 | +29.4% |
| Heavy Cream | $4.80 | +$1.10 | +29.7% |
| Olive Oil Extra Virgin | $22.00 | +$3.50 | +18.9% |
| Chicken Breast | $3.25 | +$0.45 | +16.1% |
| Roma Tomatoes | $2.10 | +$0.28 | +15.4% |
Data integrity before analytics
Make Variance Reflect Reality, Not a Typo
A variance report is only useful when the counts feeding it are trustworthy. Tare checks entries while the work is happening, catching bad quantities, duplicate scans, case-size mistakes, unexplained products, and suspicious prices before they become false losses or misleading COGS.
The Algorithm That Stops a Bad Entry Before It Spreads
Imagine a team member receives 16 cases but accidentally types 160. Instead of accepting the number and creating a massive artificial variance, Tare compares the entry with that item’s historical receiving range and pauses the submission for review.
The same entry can be checked against supplier packaging, expected pricing, and prior activity. Staff get the correction at the moment it matters, while managers keep control over whether an unusual but legitimate transaction should proceed.
- Catch extra zeros, misplaced decimals, and unit-versus-case errors.
- Adapt warning context to your own receiving history.
- Preserve manager review for genuinely unusual deliveries.
Pre-submission check
Receiving count · Pacific Beverage
Espolòn Blanco 750 mL
6 bottles per supplier case
This quantity looks unusual
Receipts for this item are normally between 8 and 20 cases. Did you mean 16 cases?
Historical range
8–20 cases
Case denomination
6 bottles
Expected price
$28.40 each
Review quantity
Manager review
Guardrails Across the Entire Inventory Workflow
Accuracy is protected before, during, and after the count so reports stay robust enough for purchasing, COGS, and variance decisions.
Statistical Quantity Warnings
Historical receiving patterns establish a normal range. Entries far outside that range are stopped for review before submission.
Case & Denomination Checks
Quantities are checked against supplier case sizes and standard packaging, catching case-versus-unit mistakes and broken-case surprises.
Duplicate Item Warnings
If an item is scanned twice in the same report, Tare directs the counter to the existing entry instead of silently double-counting it.
Missing Item Detection
Physical counts cannot be finalized while discovered products remain outside the inventory catalog. Mystery stock has to be identified first.
Receiving Price Warnings
Unusual prices are compared with expected and historical costs so supplier changes, invoice errors, and misplaced decimals surface immediately.
Required Invoice Evidence
Organizations can require invoice images before receiving counts are submitted, preserving the evidence needed for reconciliation.
Staff Edit Controls
Restrict staff edits and deletions to the counts they submitted while managers and administrators retain oversight across the operation.
Independent Receiving Counts
Keep the physical receiving count separate from the supplier invoice so short deliveries and fulfillment mistakes are not accepted as truth.
Trust the signal
Real Variance Starts with Clean Inputs
Tare does not merely track discrepancies. It removes preventable data errors from the equation first, so the variance left behind points to real waste, over-portioning, theft, breakage, supplier issues, or process problems worth investigating.
Take Back Your Inventory Nights
See how fast a full count can be — and how quickly an invoice goes from photo to posted.